Terms & Conditions

Terms and Conditions

THESE TERMS
1 What these terms cover. These are the terms and conditions on which we manage and supply the Event, as detailed in your Event Proposal.
2 Why you should read them. Please read these terms carefully before you confirm that you are happy with the content of our Event Proposal. These terms tell you who we are, how we will provide your event to you, how you and we may change or end the contract, what to do if there is a problem and other important information.
INFORMATION ABOUT US AND HOW TO CONTACT US
1 Who we are. We are Mysterious Events Company Limited a company registered England and Wales. Our company registration number is 04106874 and our registered office is at 67 High St, Edgware HA8 7DD. Our registered VAT number is 795 5387 67.
2 How to contact us. You can contact us by telephoning us at 01305 568599 or by writing to us at
3 How we may contact you. If we have to contact you we will do so by telephone or by writing to you at the email address or postal address you provided to us in your order.
4 “Writing” includes emails. When we use the words “writing” or “written” in these terms, this includes emails.
OUR CONTRACT WITH YOU
1 How you will accept the Event Proposal. Your acceptance of our Event Proposal will take place when you sign and return the Event Proposal to us. A contract will come into existence between you and us when we receive a deposit towards your Event booking.
2 Your function reference number. We will assign a function reference number to your event and tell you what it is on your Event Proposal. It will help us if you can tell us the function reference number whenever you contact us about your Event.
YOUR RIGHTS TO MAKE CHANGES
1 If you wish to make a change to the Event Proposal or any element of the Event please contact us. We will let you know if the change is possible. If it is possible we will let you know about any changes to the price of the event or anything else which would be necessary as a result of your requested change and ask you to confirm whether you wish to go ahead with the change. If we cannot make the change or the consequences of making the change are unacceptable to you, you may want to end the contract (see clause 7- Your rights to end the contract).
2 You will have provided us with a guaranteed number of people attending your Event in the Event Proposal. You may decrease the number of people attending your Event but we are not able to reduce the price for the Event. It is possible to increase the number of people attending but this will be subject to additional costs (see clause 14.1).
3 If you make last minute changes, for example by changing the time of a wedding ceremony, we will not be liable to you for any delays which are experienced during the Event.
OUR RIGHTS TO MAKE CHANGES

5.1 Minor changes to the event. We may change any aspect of the Event:

(a) to reflect changes in relevant laws and regulatory requirements;
(b) to implement technical adjustments; and
(c) to implement any requirements or obligations stipulated by the venue,

These changes will be notified to you as soon as reasonably possible prior to the Event.

5.2 More significant changes to the event and these terms. We may be required to make significant changes to the Event as a result of instructions from the venue, for example. We will notify you of such change and if it is deemed to affect any aspect of the event substantially and is not considered, in our reasonable opinion, to be a minor change, you may then contact us to end the contract before the changes take effect and receive a refund for any money paid for services not received. We will do everything we can to make alternative arrangements but if these arrangements are not acceptable to you, you may still cancel the contract.

PROVIDING THE SERVICES AND EVENT
1 When we will provide the services. We will supply those event planning services described in the Event Proposal after the contract has formed up to the Event date, as detailed in the Event Proposal and we will run and manage the Event on the Event date itself, unless you end the contract as described in clause 8 or we end the contract by written notice to you as described in clause 10. Unless requested by you in writing, we will not start supplying any services until the “Cooling Off Period” has expired (see clause 7.3). This means we will not secure the venue with payment of a deposit unless you specifically request us to, for example.
2 We are not responsible for events outside our control. If our performance of the Event services or the Event itself is affected by an event outside our control then we will contact you as soon as possible to let you know and we will take steps to minimise the effect of the event by endeavouring to make alternative arrangements, for example. Provided we do this we will not be liable for any delay or impact on the Event caused by an event outside of our control, but if there is a risk of substantial delay or the event outside of our control substantially affects the Event, you may contact us to end the contract and receive a refund in accordance with clause 7.2.
3 We are not responsible for events which do not directly affect the nature or performance of the Event. If you consider that the Event is impacted by a matter which does not directly affect the Event or occur outside the vicinity of the venue, for example, there are road works on the roadleading to the venue, or there is another event being held at the venue, we will not be liable to you if you consider such matter to have affected your Event.
4 What will happen if you do not give required information to us. We will need certain information from you so that we can organise the Event for you, for example, food and decoration choices. We will contact you to ask for this information as and when it is required. If you do not give us this information within a reasonable time of us asking for it, or if you give us incomplete or incorrect information, we may either end the contract (and clause 9.2 will apply) or make an additional charge of a reasonable sum to compensate us for any extra work that is required as a result. We will not be responsible for not supplying any part of the planned Event if this is caused by you not giving us the information we need within a reasonable time of us asking for it.
5 We may suspend the services or cancel the Event if you do not pay. If you do not pay an instalment for the Event when you are supposed to (see clause 11.4) and you still do not make payment within [14] days of us reminding you that payment is due, we may suspend supply of the Event services until you have paid us the outstanding amounts, or if any sums are outstanding [14] days before the date of the Event, we may cancel the Event. We will contact you to tell you we are suspending supply of the services or cancelling the Event. As well as suspending supply of the Event services we can also charge you interest on your overdue payments (see clause 11.5).
YOUR RIGHTS TO END THE CONTRACT
1 You can always end your contract with us. Your rights when you end the contract will depend on how we are performing and when you decide to end the contract:
1. (a) If you want to end the contract because of something we have done or have told you we are going to do, see clause 7.2;
2. (b) If you have just changed your mind about the Event, see clause 7.3. You may be able to get a refund if you are within the Cooling Off Period, but this may be subject to deductions;
3. (c) In all other cases (if we are not at fault and there is no right to change your mind), see clause 7.6.
2 Ending the contract because of something we have done or are going to do. If you are ending a contract for a reason set out at (a) to (e) below the contract will end immediately and we will refund you in full for any element of the Event services which have not been provided. If we have paid monies to a third party, we will only be able to refund you to the extent that those monies are refundable. The reasons are:

(a) we have told you about an upcoming change to the product or these terms which you do not agree to (see

clause 5.2);

(b) we have told you about an error in the price or description of the services and Event and you do not wish to proceed;
(c) there is a risk that Event may be significantly delayed because of events outside our control; or
(d) you have a legal right to end the contract because of something we have done wrong.
3 Exercising your right to change your mind (Consumer Contracts Regulations 2013). For contracts which have not been negotiated or concluded at our premises, you have a legal right to change your mind within 14 days of signing the Event Proposal. This is known as a “Cooling Off Period”. If you cancel the contract within the Cooling Off Period and we have not commenced work on your Event, you will be reimbursed all money paid using the same method which the payment was made to us within 14 days of us receiving your notice of cancellation.
4 We will not commence work on the Event during the Cooling Off Period unless you expressly request that we do so either by signing the waiver in the Event Proposal or in writing, However, if you cancel the contract, you will need to pay us for those Event services performed in the organisation of your Event, any non-refundable payments made to third parties prior to you cancelling the contract and any payments which we are liable to pay to third parties. We may deduct this sum for money already paid to us by you and charge you for any additional sums required.
5 When you don’t have the right to change your mind. You do not have a right to change your mind;
1. (a) once the Event has been completed, even if the cancellation period is still running;
2. (b) after the Cooling Off Period has expired (see clause 7.3).
6 Ending the contract where we are not at fault and there is no right to change your mind. Even if we are not at fault and you do not have a right to change your mind (see clause 7.1), you can still end the contract before it is completed, but you may have to pay us compensation. The contract is completed when the Event has ended and we have completed any post Event services detailed in the Event Proposal. If you want to end the contract before it is completed where we are not at fault and you have not changed your mind, just contact us to let us know. The contract will end immediately and we will refund any sums paid by you for services not provided but we may deduct from that refund (or, if the charges exceed your advance payments, charge you) a percentage of the price of the Event as calculated in the cancellation policy detailed in the Event Proposal. This will include any payments either made to third parties and which we are unable to recover or payment which we are liable to pay to third parties.
HOW TO END THE CONTRACT WITH US (INCLUDING IF YOU HAVE CHANGED YOUR MIND)
1 Tell us you want to end the contract. To end the contract with us, please let us know by doing one of the following:
1. (a) Phone or email. Call us on 01305 568599 or email us at XXXXXX
2. Please provide your name, address, details of the Event Proposal and, where available, your phone number and email address.
3. (b) By post. Print off the cancellation form at the end of these terms and post it to us at the address on the form. Or simply write to us at that address, including details of the Event Proposal and your name and address.
2 How we will refund you. We will issue any refund due to you by the method you used for payment. However, we may make deductions from the price, as described below.
3 When your refund will be made. We will make any refunds due to you as soon as possible but if you are exercising your right to change your mind during the Cooling Off Period, we will issue your refund within 14 days of you telling us you have changed your mind.
OUR RIGHTS TO END THE CONTRACT

9.1 We may end the contract if you break it. We may end the contract at any time by writing to you if:

(a) you do not make payment of the deposit within 14 days of the date you sign the Event Proposal;
(b) you do not make any payment to us when it is due and you still do not make payment within [7] days of us reminding you that payment is due;
(c) you do not, within a reasonable time of us asking for it, provide us with information that is necessary for us to provide the Event services and organise the Event;

(d) you do not, or confirm that you are unwilling to, comply with any instructions issued by a third party in relation to the Event, for example the venue.

9.2 You must compensate us if you break the contract. If we end the contract in the situations set out in clause 9.1 we
will refund any money you have paid in advance for Event services we have not provided but we may we may deduct from that refund (or, if the charges exceed your advance payments, charge you) The contract will end immediately and we will refund any sums paid by you for services not provided but we may deduct from that refund (or, if the charges exceed your advance payments, charge you) a percentage of the price of the Event as calculated in the cancellation policy detailed in the Event Proposal. This will include any payments either made to third parties and which we are unable to recover or payment which we are liable to pay to third parties.

IF THERE IS A PROBLEM WITH THE EVENT SERVICES OR EVENT
1 How to tell us about problems. If you have any questions or complaints about the Event services or the Event itself, please contact us. You can telephone us on 01305 568599 or write to us at XXXXXX
2 Summary of your legal rights. We are under a legal duty to supply products that are in conformity with this contract. In accordance with the Consumer Rights Act 2015 you can ask us to repeat any element of the Services if it is not carried out with reasonable care and skill and it is possible to do so, for example if your concern relates to organising the Event prior to the Event date. Alternatively, if we are unable to repeat the services, for example because the Event has already taken place, you may be able to get some money back.
PRICE AND PAYMENT
1 Where to find the price for the Event. The price of the Event and the services we provide to organise the Event
(which includes VAT) will be the price indicated on the Event Proposal but is subject to increase after you confirming the number of guests (see clause 14.1). We take all reasonable care to ensure that the price of the Event advised to you is correct but we are reliant on third parties ensuring that the price they provide us is correct. Please see clause 11.3 for what happens if we discover an error in the price of the Event.
2 We will pass on changes in the rate of VAT. If the rate of VAT changes between your order date and the date of the Event, we will adjust the rate of VAT that you pay, unless you have already paid for the product in full before the change in the rate of VAT takes effect.
3 What happens if we got the price wrong. It is always possible that, despite our best efforts, the price of the Event changes due to events outside of our control, for example the cost of food increases or a third party charges us more. In these circumstances, we will notify you of any increase in the price of the Event. If the increase in price is not acceptable to you, you may end the contract and we will refund any sums paid by you for Event services not provided but we may deduct from that refund (or, if the charges exceed your advance payments, charge you) payment for those Event services performed in the organisation of your Event, any non-refundable payments made to third parties prior to you ending the contract and any payments which we are liable to pay to third parties.
4 When you must pay and how you must pay. We accept payment by Bank Transfer. You must make payments in accordance with the payment schedule provided in the Event Proposal. The final payment due to us may differ from the Event Proposal if you make any changes to the Event and if you increase the number of guests (see clauses 4.1 and 14.1). The deposit is due within 7 days of you signing the Event Proposal.
5 We can charge interest if you pay late. If you do not make any payment to us by the due date we may suspend the Event services (see clause 6.5) and charge interest to you on the overdue amount at the rate of 2% a year above the base lending rate of Bank Of England from time to time. This interest shall accrue on a daily basis from the due date until the date of actual payment of the overdue amount, whether before or after judgment. You must pay us interest together with any overdue amount.
6 What to do if you think an invoice is wrong. If you think an invoice is wrong please contact us promptly to let us know. You will not have to pay any interest until the dispute is resolved. Once the dispute is resolved we will charge you interest on correctly invoiced sums from the original due date.

OUR RESPONSIBILITY FOR LOSS OR DAMAGE SUFFERED BY YOU
1 We are responsible to you for foreseeable loss and damage caused by us. If we fail to comply with these terms, we are responsible for loss or damage you suffer that is a foreseeable result of our breaking this contract or our failing
to use reasonable care and skill, but we are not responsible for any loss or damage that is not foreseeable. Loss or damage is foreseeable if either it is obvious that it will happen or if, at the time the contract was made, both we and you knew it might happen, for example, if you discussed it with us during the sales process.
2 We do not exclude or limit in any way our liability to you where it would be unlawful to do so. This includes liability for death or personal injury caused by our negligence or the negligence of our employees, agents or subcontractors; for fraud or fraudulent misrepresentation; for breach of your legal rights in relation to the Event services.
3 We are not liable for business losses. We only supply the products for domestic and private use. If you use the products for any commercial or business purpose we will have no liability to you for any loss of profit, loss of business, business interruption, or loss of business opportunity.
HOW WE MAY USE YOUR PERSONAL INFORMATION
1 How we will use your personal information. We will use the personal information you provide to us:
1. (a) to manage and supply the Event services and the Event to you;
2. (b) to process your payment for the Event; and
3. (c) if you agreed to this, to give you information about similar products that we provide, but you may stop receiving this at any time by contacting us.
2 We will pass your personal information to those third parties who require it in relation to the Event.
3 We will only give your personal information to other third parties where the law either requires or allows us to do so.
YOUR OBLIGATIONS AND LIABILITIES
1 You must provide us with final numbers. At least 28 days prior to the Event, you must supply us with the final number of guests attending your Event so that we can calculate your final payment.
2 You must ensure you meet the timeframes given for each aspect of the Event. If there are any elements of the
Event which must take place at a certain time, for example because the venue’s fire alarms are to be disarmed at a set time, it is your responsibility to ensure that you are not late and that these timeframes are not missed. We shall not be liable for any element of the Event which does not take place in accordance with the Event Proposal or anything which has been agreed prior to the event, if it is as a result of a delay caused by you or your guests.
3 You must comply with all regulations and instructions. We are subject to various laws and regulations, including those relating to fire, licensing and entertainment. You must observe all instructions given to you by us or the venue and ensure that any person at the Event or the venue at your request, observes all such instructions.
4 You must and ensure that your guests behave appropriately. Your Event may not be the only event hosted at the venue and there may be noise restrictions in place at the venue. You must ensure that you and your guests behave in an acceptable manner. If we or the venue consider that you or your guest is behaving in a loud or disorderly manner,
we will request that you rectify such behaviour and it is your responsibility to ensure that you and your guests comply with such request. If you or your guest continues to behave in a loud or disorderly manner, we may, at our discretion, ask you or your guests to leave the venue without liability to you. Depending on the extent of the disorderly behaviour and the number of people behaving inappropriately, we may, at our option, terminate the Event without liability to you.
5 You are liable for damage caused by you or your guests. You are liable to us and the venue for any damage caused to the venue, furnishings, decorations, crockery, cutlery, glasses or any other equipment or product used in the Event

whether this is caused by you, your guests, sub-contractors or any other representative. You will be required to pay to us, on demand, such amount required to make good remedy any such damage. If you fail to pay the sums payable by the due date, we will be entitled to charge interest (see clause 11.5).

6 If you wish to use the services of a third party, you must obtain consent from us. You must request consent from us to use any external service provider during the Event, for example for entertainment services. Prior to requesting consent, you must ensure that any external service provider will comply with all relevant laws and regulations.
7 You will be responsible for your third party service provider’s actions. You will ensure that your third party service provider has appropriate insurance to carry out the services and that you obtain an indemnity for them for any loss or damage caused as a result of their acts or omissions. You will be liable to us and the venue for any such loss
or damage suffered and it is therefore important to ensure that your third party service provider indemnifies you appropriately. If you need help understanding what you are obliged to obtain from your third party service provider, please contact us to confirm.
8 You may only use our name or logo with our consent. You may not use our name, logo or any derivate of our name or logo in any form of advertising or publicity unless you have received our prior written consent. If you have obtained consent, you may only use our name or logo in the form provided to you and you may not use it in any way which may negatively impact our goodwill or reputation.
OUR RIGHTS

15.1 We may, at our sole discretion, refuse access to the venue to any third party service provider instructed by you if we consider that their presence will impact or affect the service and/or the Event we are providing you.

OTHER IMPORTANT TERMS
1 We may transfer this agreement to someone else. We may transfer our rights and obligations under these terms to another organisation. We will always tell you in writing if this happens and we will ensure that the transfer will not affect your rights under the contract.
2 You need our consent to transfer your rights to someone else. You may only transfer your rights or your obligations under these terms to another person if we agree to this in writing.
3 Nobody else has any rights under this contract. This contract is between you and us. No other person shall have any rights to enforce any of its terms.
4 If a court finds part of this contract illegal, the rest will continue in force. Each of the paragraphs of these terms operates separately. If any court or relevant authority decides that any of them are unlawful, the remaining paragraphs will remain in full force and effect.
5 Even if we delay in enforcing this contract, we can still enforce it later. If we do not insist immediately that you do anything you are required to do under these terms, or if we delay in taking steps against you in respect of your breaking this contract, that will not mean that you do not have to do those things and it will not prevent us taking steps against you at a later date. For example, if you miss a payment and we do not chase you but we continue to provide the products, we can still require you to make the payment at a later date.
6 Which laws apply to this contract and where you may bring legal proceedings. These terms are governed by English law and you can bring legal proceedings in respect of the products in the English courts. If you live in Scotland you can bring legal proceedings in respect of the products in either the Scottish or the English courts. If you live in Northern Ireland you can bring legal proceedings in respect of the products in either the Northern Irish or the English courts.

CANCELLATION FORM

Complete and return this form only if you wish to withdraw from the contract

To
The Mysterious Events Company

25 School Drive,

Crossways

Dorchester

Dorset

DT2 8WR

info@XXXXXX

I/We* hereby give notice that I/We* cancel my/our* contract of sale for the supply of the following Event

Ordered on dd/mm/yyyy Function reference number Name of customer(s) Address of customer(s)

Signature of consumer(s) (only if this form is notified on paper), Date

[*] Delete as appropriate